Post Clearance Audit
WHAT IS POST CLEARANCE AUDIT?
Post- clearance audit means audit- based Customs control performed subsequent to the release of the cargo from Customs’ custody.
The purpose of such audits is to verify the accuracy and authenticity of declarations and covers the control of traders’ commercial data, business systems, records, books.
WHAT ARE THE OBJECTIVES OF POST-CLEARANCE AUDIT?
To ensure that:
• All goods are declared to customs
• All revenue due the state is calculated/ collected
• Restrictions on prohibitions are observed.
• Goods meet preferential treatment requirements.
• Records are retained as required.
WHAT ARE THE STEPS NEEDED TO COMPLETE A POST-CLEARANCE AUDIT VERIFICATION?
The company is selected to verify compliance with audit programs.
The notification letter is sent advising the company of the upcoming review.
Company officials are contacted and the initial meeting date is agreed upon.
First meeting takes place at the company’s premises or an agreed location.
The systems review is performed and if necessary data files are requested.
Samples will be requested. If necessary, additional samples may be requested.
The review is performed.
An interim report is issued.
Response to the Interim Report is received from the company and incorporated into the Final Report.
The Final Report is issued.
WHAT ARE THE BENEFITS DERIVED FROM POST –CLEARANCE AUDIT VERIFICATION?
It helps companies to conduct business in International and domestic market by:
• Arranging for rulings on selected products upon request.
• Providing information on the full range of options and entitlements that may be available.
PCA helps companies to avoid reassessments and associated costs by identifying weaknesses with company internal linkages and controls.
PCA ensures and maintain a level playing field for businesses.
WHAT ARE THE DOCUMENTS REQUIRED DURING POST- CLEARANCE AUDIT?
Import and clearing Documents(Bill of lading, Bill of Entry, Suppliers’ invoices, Packing lists, CCVR etc.)
Purchase Day Book(Report)
Production Day Book (Report)
Deliveries (sales) Records for both local and export (invoices, waybill, Sales Day Book, Debtors Ledgers etc.)
Evidence of the landing out of Ghana.
Correspondence File, Management Reports and Final (Audited) Accounts.
Bank Statement and Bank Transfer Advices and any other relevant Books of Accounts